The secretariat has the following staff with their designation:
Asha Juneja, Assistant Secretary General (Legal)
Conventional Events : Helping with Membership Registrations, Pre-Post Convention EC Meetings
EC Meetings : Writing Agenda, Agenda Notes of all EC and Administrative Committee Meetings, listening to the meeting tapes and writing the Minutes of the meetings before sending them for approval, coordination of flight schedules and rooming lists of EC Members. If the meeting is in Delhi, arranging for rooms for members.
Annual Report : Writing the draft of the Annual Report, coordination with different departments to give their inputs in the Annual Report.
FHRAI Guide : Proof reading of listings, getting the list of Government Officials to be printed in the Guide, Coordinating with Regional Associations for details of MC Members, Distribution of Guide in Department of Tourism.
Liaison with DoT for issues like : Service Tax, Luxury Tax, Classification/reclassification, project approvals, Government Notifications on various issues.
S.P.Joshi, Sr. Manager (Membership Services)
Memberships : Coordinating with Members for new memberships, renewal of memberships, sending circulars for membership renewal, guiding them in understanding Membership Benefits, coordinating with regional associations for getting their list of new members, terminations and resignations.
Discount Cards : Coordination with members for their pictures and nominees for Discount Cards, sending pictures for scanning, coordinating with the printer for the discount cards. Updation of website with current discount cards.
FHRAI Guide : Proof Reading the listing, Getting advertisers for the Guide, follow up with the advertisers for the payments, checking for errors, sending printing material to press, visits to the Press, letters for Guide sale
Convention/Events : Handling registration of delegates at the Convention, handling on spot registrations, escorting VIPs/dignitaries, any other work assigned.
Miscellaneous : Getting advertisements for FHRAI Magazine and any other publications which FHRAI wishes to release, Helping in day-today function as and when required
H.S Negi, Accounts Executive
Accounts : Complete Membership billing, sending bills to members, helping in updating discount card details on the database, making vouchers, handling petty cash, solving account related queries of members, E-TDS return filing, furnishing MIS reports, helping with Audit, calling for quotations for any publication which needs to be published, depositing cheques, depositing salaries.
Convention/Events : Coordination with photographer, Coordinating Delegate Kit Distribution, helping with registration, any other duty assigned.
FHRAI Guide : Proof Reading of listings
Miscellaneous : Helping in follow up for payments, any other work given by SG or any senior members
Rajesh Kumar Jha, Accounts Officer
Accounts : Book keeping of Individual Members Accounts in Software and Tally. Bank/ Cash Book and Bank Reconciliation statement. E-TDS return and e-filing in Webtel software. Maintaining all payments of FHRAI publications online/cash/Bank.
Membership : All queries of Members about new Membership, Payment, Receipt, Bills and Discount card.
FHRAI Guide : Proof reading of Listings.
R. R. Sharma, Computer Data Assistant
FHRAI Guide: Designing and making printable file/CD to Press, sending printing material to Press, checking of Ferros, Follow-up with the press, visits to the Press.
Listing of Members: Entering all listing details of the FHRAI members for the directory and Website, sending reminders to members for listing /Tariffs /classification certificates.
Website/E-mail/Internet: Co-ordinate with website agency for updating /changes. Solving website related queries of members. Co-ordinate with Internet service provider.
New Hotel Project: Entering all the New Hotel Project Received from DOT and Make CD for sale.
Mailing Database: Modifying database and Make CD for sale.
Annual Report: Designing of Annual Report.
Convention/events: Coordinating Delegate Kit Distribution, helping with registration, any other duty assigned.
Miscellaneous: Sending broadcasts & Annual Membership Subscription Bill with enclosing Listing Proforma /Hotel Fact Sheet to all Members. Maintain Stock of CD’s /Printer Cartridges /Software. Coordinate with hardware /software engineer for computer related problems and any other work assigned from time to time by SG or any senior members.
O.P.Arya, Admin & Dispatch Executive
Dispatch : Handling dispatch of Guides, FHRAI Magazine, correspondence on daily basis. Maintaining dispatch and incoming “dak” register. Coordination with PNT and RNI for getting RNI number for FHRAI Magazine and reducing dispatch cost of Magazine, Coordination with postal services and courier companies. Sending Invitation Letters of Convention /Events Dispatch of Brochures and registration forms, any other dispatch required.
Convention/events : Helping at venue with stuffing of delegate kits.
FHRAI Guide : Proof Reading of Listings
Miscellaneous : Maintaining stock register, managing the Store, issuing stationery to staff.
Supriya Prabhakar, Reception Executive
Reception : Handling all calls, answering queries, placing calls for staff and SG, downloading mails from the main e-mail id of FHRAI, handling fax machine (incoming and outgoing faxes), sending dak folders to SG for his perusal.
Convention/Events : Follow up with speakers on phone, follow up with award winners on phone taking confirmations, all phone call follow-up related to convention, welcoming dignitaries.
FHRAI Guide : Proof reading listings
Miscellaneous : Maintaining Stock inventory of office and kitchen supplies, Any task assigned by seniors.
Sen Kumar Daftary
Balbir Singh - Driver
Shanti Devi Sweeper